A property management agreement is a legal document that outlines the relationship between a property owner and a property management company.

The property management contract sets out the terms and conditions for managing commercial or residential properties and the attached rental agreements, including management fees, the property manager’s duties, and the legal responsibilities of both parties. The agreement is a binding contract, and both parties are legally obligated to follow its terms.

The property management agreement covers a wide range of topics, including the manager’s responsibilities for finding tenants, collecting rent, and maintaining the property.

It also outlines the owner’s obligations, such as providing necessary funds for repairs and maintenance. The agreement may also include provisions for terminating the contract, setting fees and commissions, and resolving disputes.

Overall, a property management agreement is an essential document for property owners who want to hire a professional manager (an experienced real estate agent with a property management licence) to oversee their property. It provides a clear understanding of the roles and responsibilities of both parties and helps to ensure that the property is managed effectively and efficiently.

Contents

Property Management Agreements: What Are They & How Do They Work?

A property management agreement is a legal contract between a property owner and a property manager. It outlines the terms and conditions of the relationship between the two parties. The agreement is required by law in NSW, Australia, if a property owner hires a property manager.

The property management agreement typically covers a wide range of topics, such as the property manager’s responsibilities, the owner’s responsibilities, and the fees and charges associated with the management of the property. Some of the key areas covered in the agreement include:

  • Rent collection: The property manager is responsible for collecting rent from tenants on behalf of the property owner.
  • Tenant screening: The property manager is responsible for finding and screening potential tenants.
  • Property maintenance: The property manager is responsible for ensuring that the property is well-maintained and in good condition.
  • Inspections: The property manager is responsible for conducting regular inspections of the property to ensure that it is being properly maintained.
  • Legal compliance: The property manager is responsible for ensuring that the property is in compliance with all relevant laws and regulations.

 

It is important to carefully review the agreement before signing it to ensure that all terms and conditions are understood and agreed upon. If there are any questions or concerns about the agreement, it is recommended to seek legal advice before signing.

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Essential Elements of Property Management Agreement

A property management agreement is a legal document that outlines the terms and conditions between a property owner and a property manager. It is important to understand the essential elements of this agreement before signing it to ensure that both parties are clear on their responsibilities and obligations. Here are the essential elements of a property management agreement:

Parties Involved

This section of the agreement identifies the parties involved in the agreement. It should include the names and addresses of both the property owner and the property manager. It should also specify the relationship between the parties, including the fact that the property manager is acting as an agent of the owner.

Property Details

This section of the agreement should provide a detailed description of the property being managed. It should include the property’s address, the type of property (residential or commercial), the number of units, and any other relevant information about the property.

Terms and Duration

This section of the agreement should specify the duration of the agreement, including the start and end dates. It should also outline the terms of the agreement, including any renewal options, termination clauses, and notice periods required by either party.

Responsibilities and Duties

This section of the agreement outlines the responsibilities and duties of the property manager. It should include a detailed description of the services the property manager will provide, such as rent collection, maintenance and repairs, tenant screening, and lease enforcement. It should also specify any limitations on the property manager’s authority, such as spending limits or restrictions on making repairs without owner approval.

Fees and Payments

This section of the agreement outlines the fees and payments associated with the property management services. It should include the property manager’s commission or fee structure, any additional fees for specific services, and the payment schedule. It should also specify any penalties for late payments or non-payment of fees.

Types of Property Management Agreements

When it comes to property management agreements, there are different types that property owners and managers can enter into depending on the type of property and the specific needs of both parties. In NSW, Australia, property management agreements are typically governed by state laws and regulations.

Residential

Residential property management agreements are the most common type of property management agreement. They are used for properties that are rented out to individuals or families for residential purposes. These agreements typically cover the management of single-family homes, townhouses, apartments, and condominiums.

Under a residential property management agreement, the property manager is responsible for a range of tasks, including finding and screening tenants, collecting rent, handling maintenance and repairs, and enforcing the terms of the lease agreement. The agreement will also outline the fees that the property owner will pay to the property manager for these services.

Commercial

Commercial property management agreements are used for properties that are rented out to businesses for commercial purposes. These agreements typically cover the management of office buildings, retail spaces, and other commercial properties.

Under a commercial property management agreement, the property manager is responsible for tasks such as finding and screening tenants, collecting rent, handling maintenance and repairs, and enforcing the terms of the lease agreement. However, commercial property management agreements can be more complex than residential agreements, as they may also cover issues such as zoning regulations, building codes, and tenant improvements.

Vacation Rental

Vacation rental property management agreements are used for properties that are rented out to vacationers for short-term stays. These agreements typically cover the management of properties such as apartments, condos, and vacation homes.

Under a vacation rental property management agreement, the property manager is responsible for tasks such as marketing the property, finding and screening tenants, collecting rent, handling maintenance and repairs, and enforcing the terms of the rental agreement. These agreements may also include provisions for cleaning services and other amenities that are provided to guests

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Benefits of a Property Management Agreement

A property management agreement is a legal contract that outlines the roles and responsibilities of both the property owner and the property management firm. This agreement is important as it defines important terms such as the duties belonging to the owner and the fees due to the property management firm for services rendered. Here are some benefits of a property management agreement:

For Property Owners

Expertise

Property management firms have the expertise to manage properties efficiently. They have a team of professionals who can handle the day-to-day operations of the property. Property managers can help property owners with tasks such as finding tenants, handling maintenance issues, and ensuring that the property is up to code.

Time-saving

Managing a property can be time-consuming. Property owners who have multiple properties may find it challenging to manage all of them efficiently. By hiring a property management firm, property owners can save time and focus on other important tasks.

Property management firms are well-versed in the laws and regulations related to property management. They can ensure that the property is up to code and that all legal requirements are met. This can help property owners avoid legal issues and penalties.

For Property Managers

Steady Income

A property management agreement provides property managers with a steady income. Property managers receive a percentage of the rent collected from the property. This ensures that property managers have a consistent source of income

Professional Development

Property management firms provide property managers with opportunities for professional development. Property managers can attend training sessions and conferences to learn new skills and stay updated with the latest trends in the industry.

Good Reputation

A property management agreement can help property managers build a good reputation in the industry. By providing excellent services, property managers can attract more clients and build a loyal customer base.

Termination of Property Management Agreement

A property management agreement is a legal contract between a property owner and a property manager that outlines the terms and conditions of their working relationship. While these agreements are typically designed to be long-term, there may come a time when either party wishes to terminate the agreement.

In NSW, Australia, a property owner has the right to terminate a property management agreement at any time, as long as they provide notice to the property manager in accordance with the terms of the agreement. Typically, the notice period required for termination is outlined in the agreement itself, and can range from 30 to 90 days.

It is important for property owners to review their property management agreement carefully before attempting to terminate the agreement. The agreement may contain specific requirements that must be met before termination can occur, such as providing written notice or paying a termination fee.

If a property owner wishes to terminate a property management agreement, they should first review the agreement to determine the appropriate course of action. If the agreement does not provide clear guidance on termination, the property owner may wish to seek legal advice to ensure that they are following the proper procedures.

It is also important for property owners to ensure that any outstanding issues with the property manager, such as unpaid fees or disputes, are resolved before terminating the agreement. This can help to prevent any legal issues or complications that may arise from the termination.

Key Takeaways

Want to Know More About Property Management Services? Contact Leah Jay Today

As a landlord it’s important to understand how a property management agreement works, as well as the legal and financial expectations on you when it comes to leasing a property.

Leah Jay is an expert team of property managers and would be happy to assist you by answering all your queries. For lease and property management services, call us today.

Disclaimer: This information is general in nature and does not take into account your personal situation. You should consider whether the information is appropriate to your situation, and for professional advice, seek out a financial adviser.